It might be pointed out that this article is intended to get you started with intranet creation, and point you in the right direction. Intranets can have far reaching impact on your organization in terms of employee communication, knowledge management, human resources, collaboration and more, which calls for careful planning around the structure of your intranet even before you start. The tools and methodologies you choose will depend on what you expect to achieve from your intranet, and hence the type of intranet you choose to implement. The types are broadly as follows:
Businesses and organizations are taking advantage of the advances in technology to improve their organizations.
Technology's influence reaches beyond improving relations within an organization to enhancing an organization's ability to service its customers. But even more than that technology is influencing the shape of the organization itself. In order to realize the impact of technology on business organizations, the following paper will focus on how organizations use technology within an organization intranet, emailhow organizations use technology to communicate with and service clients or customers, and finally how organizations are using the current technology to train both employees and customers.
How are businesses utilizing technology with their organizations? Email Many businesses at the very least are taking advantage of the current technology to implement email systems. Email systems, in addition to traditional methods of communication including telephones, voice mail and face-to-face interactions are increasing the ease of communication between people in an organization.
Through the use of email, people are able to send messages on a one-to-one basis, or to send broadcast messages to an entire organization, or to send messages to a specific group or department. Email provides an alternative to the traditional face-to-face or telephone communication that is necessary in business.
With the increased productivity and demands that accompany day-to-day operations, people are always looking for ways to do more in less time. A written message sent via email can be short concise and to the point, eliminating some of the small talk that would normally take place in a face-to-face or telephone interaction.
Another advantage of email is that people are able to respond when it is convenient for them. In a society where time is of the essence, people are able to sort through messages and to prioritize which ones should be addressed first.
Furthermore, some people prefer sending email messages instead of face-to-face interactions because they are more likely to be intimidated by face-to-face communication. Email gives those types of people the freedom and the opportunity to say exactly what is on their mind.
Managers are able to send out messages regarding everything from schedules to changes in departmental policy without having to call a meeting.
Employees within the department are given the chance to give feedback without having to schedule an appointment or sending a long voice mail message. Setting up target groups for certain types of email transmissions, much like the reflectors used at UWM, also saves time and money. People are not spending time reading frivolous messages that do not apply to them, and are not spending as much time attending departmental meetings to decide policy issues.
Finally, email systems provide a way to send a message to a large number of people in a very short time. Electronic messaging is a much more practical option for mass distribution than telephone or face-to-face options. Although telephone systems do allow people to send broadcast messages, email seems more efficient when the amount of information to be dispersed is large.
Email systems also provide the opportunity for people in one organization to interact with people from another organization. The ability to communicate effectively and responsiveness to issues are two elements that are key to a successful business organization.
Top executives from companies that have a business relationship are able to accommodate busy schedules by using email for correspondence. Intranets Within organizations, electronic messaging systems are usually part of a bigger network. To manage the bigger network of an organization more and more businesses are developing intranets.
An intranet is an internal web site used in a company to disseminate timely corporate and business related information to employees. Organizations are likely to invest money in technology to create intranets for a variety of reasons. For example, many businesses use their intranets to centralize corporate communications.
Companies will post documents for internal use in order to make them easily accessible and to ensure that they are current. Intranets also give employees easy access to client product and organizational information.Internet, Extranet, Email in companies Essay; Internet, Extranet, Email in companies Essay.
Words 10 Pages. Setting up target groups for certain types of email transmissions, much like the reflectors used at UWM, also saves time and money. Intranet and Extranet Words | 14 Pages. Search the world's information, including webpages, images, videos and more. Google has many special features to help you find exactly what you're looking for.
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Extranets can offer a range of benefits to your business from lowering costs, to producing faster results and improving the quality of service to customers.. Advantages of extranet. Key benefits of extranets allow you to: communicate and collaborate more effectively - with clients, customers and stakeholders via a secure network; integrate supply chains - eg consolidate processes such as.
This article is based on an interview with Bill Rogers, Adjunct Professor of Education at Griffith University, on his most recent work, 'I get by with a .
Here, you don’t have to set up your own servers, and can simply access all the tools you need to build your intranet through a web browser. Moreover, it is a very easy to use solution, meaning you can set up an intranet without any specialized expertise.